Accessibility work involves many moving parts - audits, remediation, documentation, vendor coordination, deadlines, and internal teams that may not have done this before.
Without someone managing the process, progress stalls and details fall through the cracks.
Accessibility project management means you have a dedicated person overseeing every phase of your accessibility initiative from start to finish.
We track what needs to happen, coordinate the people involved, follow up on open items, and keep you informed at every step.
This service is available on its own or as part of a broader accessibility engagement.
It is especially common in ADA Title II projects, where public entities face specific compliance deadlines and need structured, documented progress to stay on track.
Every project is different, but the management structure follows a consistent approach. Here is what working with us typically looks like:
1. Scoping and Kickoff
We start by understanding your situation - your deadlines, your team, your existing work, and what needs to happen. Together we agree on the scope of the project and the best approach to manage it.
2. Project Plan and Timeline
We build a structured plan that maps out the key phases, tasks, owners, and deadlines. If compliance timelines like ADA Title II are involved, those dates are built into the plan from the start.
3. Ongoing Coordination
We run regular check-ins, communicate with all parties involved, and make sure the right people have what they need to do their work. Blockers are identified and addressed early.
4. Status Reporting
You receive clear, straightforward updates on a schedule that works for you - whether that is weekly summaries, milestone reports, or both. Nothing gets lost in long email threads.
5. Closeout and Documentation
When the project is complete, we provide a final summary of what was done, what was achieved, and any recommendations for maintaining accessibility going forward.
Project management support is most valuable when there is meaningful work to coordinate - a compliance deadline on the horizon, multiple teams or vendors involved, or a leadership team that needs visibility without being in the weeds.
Public entities working toward ADA Title II compliance often need structured oversight to meet federal deadlines and keep leadership informed.
Water authorities, library districts, transit agencies, and similar bodies often lack an internal project lead for compliance work. We fill that role.
When there is no internal owner for accessibility, we serve as the person who keeps the work moving and accountable.
If you have ongoing accessibility work - across web, documents, or both - we coordinate across workstreams so nothing is left unresolved.
What does accessibility project management actually include?
It includes planning and scheduling the project, coordinating with your internal team and any outside vendors, tracking tasks and deadlines, identifying and resolving blockers, and providing regular status updates and documentation. The goal is that someone with accessibility experience actively manages the process - not just advises on it.
Is this service specifically for ADA Title II projects?
Not exclusively. While ADA Title II compliance projects are a primary use case - particularly because of their defined deadlines and documentation requirements - we provide project management support for any accessibility initiative. This includes web accessibility projects, PDF remediation programs, and broader digital accessibility programs for organizations of all types.
Do we need to be doing the technical work with you, or can you manage a project where others are doing the remediation?
We can do both. In many cases, we provide project management as part of a broader engagement that also includes the audit or remediation. We can also manage a project where your internal developers or a third-party vendor is doing the technical work. In that case, we focus on coordination, accountability, and reporting rather than hands-on fixes.
How much time does my team need to commit?
That depends on the scope of the project, but one of the primary purposes of this service is to reduce the burden on your team. We handle tracking, follow-up, and coordination so your staff does not have to manage those details on top of their regular work. You will need to be available for check-ins and to make decisions, but day-to-day management sits with us.
What kinds of status updates will we receive?
We provide regular written updates that summarize what has been completed, what is currently in progress, and what is coming up next. The format and frequency are agreed upon at the start of the project. For organizations that need to report to leadership or a governing board, we can structure updates to support that. At project close, you receive a full documentation summary.
What are the ADA Title II compliance deadlines we need to plan around?
The federal rule sets two deadlines. Public entities with a total population of 50,000 or more must comply by April 26, 2027. Entities with populations under 50,000 - and special district governments - have until April 26, 2028. Special districts include independently governed entities with limited functions, such as water districts or library districts, that are not counted in the standard census population. These dates should be factored into your project plan early.
We already have some accessibility work underway. Can you step in mid-project?
Yes. We can assess where the project stands, identify what is working and what needs attention, and take over coordination from that point forward. A mid-project start typically includes a brief discovery phase to understand what has already been done and what remains before we build out a path forward.
How long does a typical project take to manage?
Duration varies significantly depending on the scope of the work. A focused engagement - for example, managing a web accessibility audit and remediation cycle - might span three to six months. A comprehensive ADA Title II compliance initiative covering websites, documents, policies, and staff training could run a year or longer. We scope the management engagement to match the actual work involved.
Is project management priced separately from your other services?
It can be. When project management is part of a broader engagement that also includes auditing or remediation, the cost is typically incorporated into the overall project scope. When we are providing project management only - for example, overseeing work being done by your internal team - it is scoped and priced as a standalone service. We discuss this during the initial call.
How do we get started?
The first step is a conversation. We offer an introductory call where you can describe your situation - your deadlines, your team, and what you are trying to accomplish - and we can explain how project management support might fit your needs. There is no obligation, and it is a good way to find out whether this kind of engagement makes sense for you. You can book a call directly from this site.
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